Virtual celebrating has taken a big leap in the last year, but, how do you celebrate virtually? How do you achieve all the emotions we know from celebrating in real life and set a milestone? That’s where you have to go one step further. Dive into the world of virtual celebration with one of our projects.
The world of virtual celebration
Having circumstantially virtualized every communication with clients and also our workshops due to Covid-19, we were about to hold a graduation ceremony of a 24-month leadership development program with 34 participants in a virtual format. The graduation of such a great program deserves a celebration. The participants need a celebration. A great celebration. Virtual.
Normally, the graduation ceremony would have been a very festive event, with a dinner over several courses, a suitable wine accompaniment, a certificate award ceremony, and speeches held by the CEO and other senior leaders. But how do you “translate” such an interpersonal gathering together with all the important and also powerful emotions into the virtual world? The virtual celebration – one step further.
The organization of the virtual celebration
When we set about designing the virtual celebration together with the client, there were no limits to creativity. The only question was how do we achieve an event feeling in the virtual world?
Since the entire executive program was already hosted on MS Teams, we again chose MS Teams as the event platform. In order to be able to use all Teams functions, such as chat, access to documents, without restrictions, we invited the participants to our Teams environment. We sent out a detailed description with screenshots and conducted a technical check call with the participants to test all call functions.
With a caterer, the organization of a suitable exquisite setting took place: One menu. At home.
So that all participants can celebrate together with their family, we decided to let them participate in the dinner. The participants were sent pizza kits the weekend before the virtual celebration. The idea of having the whole family create and bake their own pizza was well received by both participants with children and singles who invited their friends.
Of course, the drinks were also chosen carefully – a survey on the participants’ favorite drinks was conducted in advance.
The virtual celebration – one step further!
The official part of the virtual celebration
In the finale of the qualification journey, the participants pitched on Best Business Practices. During the official part of the celebration, the 12 people on the shortlist and the 6 winners were revealed. The CEO, the Program Leader of Leadership Development and also the Operations Lead gave speeches that emphasized the appreciation for all participants and the importance of the program for the company.
…And finally it was time to open 34 boxes. There were always 9 names called, who opened their box live in front of the camera and also held their gifts in the camera. The joy evident on the faces was great. And what was in the box? – A personalized certificate, a glass pylon specially designed for this program, and each participant’s individually preferred drink for the occasion.
Pride, enthusiasm, joy, applause, emojis and shining faces – all of it visible at the same time. Screenshots upon screenshots were taken – the photos of the new world. The emotion was there, you could almost touch it. The virtual celebration – one step further.
The informal virtual celebration
After the formal ceremony was over, all program participants had time to reflect on their impressions and change into smart-casual. Then the virtual celebration started. Time and location: 7 p.m., with a drink, in the main room. Music was on from the start.
Six rooms were prepared on MS teams, each with different motto: The Lobby, The Irish Bar, The Open Air Lounge, The Late Night Terrace, The Modern Beer Garden and Light Forest Open Bar. Everyone could “hop” from room to room throughout the evening and spontaneously meet with other participants.
In order to create a realistic visual experience, each participant had received a picture of the respective location in advance, which they were to upload as a background image and change depending on the room they were in. In addition, a drink in the hand, Snacks from a Snackbox beside, much laughter, fun and joyful memories.
That’s how it works: the virtual celebration – one step further.
May we also assist you with your virtual celebration?
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